Start an internship with a known student

HOW TO START AN INTERNSHIP

In order to activate an internship the host institution must be the first to start the procedure on its own personal area as indicated below. It is advisable that the determination of the contents of the project would happen in agreement with the trainee, following the indications of the academic tutor who will have to approve it later.

The formative project contains all the necessary elements in order to give a concrete application to the convention concluded with every host institution and secures the commitments that the three subjects of the internship (trainee, host institution, University) take reciprocally, approving the project through telematics.

The insurance against accidents in the work at INAIL and the third part civil liability are on charge of the University.

STEP 1

The TRAINEE takes a look at the didactic provisions of his own study course and where provided by such provisions, contacts the DIDACTIC TUTOR in order to define the objectives of the formative project. Subsequently he contacts the host institution.

STEP 2

The host institution is the first to create the formative project in the stage's portal with the known student. 

The procedure for starting an internship presupposes that the host institution is already in our information system and exists, so, a user who is able to login to the company name through web. Furthermore, it is necessary a convention in existence with the University.

Unregustered entities have to start the procedure of registration or if they are entities with no agreementthey have to do the activation of the convention. 

The entities that have already been registered, and have the convention, have access with their login credentials on the website http://studenti.unimc.it and they have to enter the administrative data, of the formative project, which have been previously defined in paper form (generally of the student and of the company's tutor, the place of the internship, period and hours of internship, number of employees and trainees internship objectives).

The administrative data concerning the formative project are forwarded to the Stage Office and to the trainee through automatic email. 

In the navigation menu you have to click in the section 'start an internship with a known student' as indicated in the image below and proceed with the insertion of the required information (the name of the trainee, the venue of the internship if it is different from the registered office, the final term of the internship and the name of representative legal).

Here below are summarized the necessary steps:

1) Identify the student inserting the ID student number and click on the button 'looking for students'.
The system returns the student identification dat and the entity/company will have to verify the accuracy of the dat.

2) Select the venue of the internship. If it isn't inserted it is possible to add it, from the navigation menu on the left, by clicking on the company/entity data entry. Furthermore, it is indispensable that there have to be inserted the data of the company's tutor who will give instructions to the trainee and who will operate in the same location with the trainee. If these data aren't inserted you have to use the option 'contacts' from the navigation menu on the right. These operations must be performed before starting the internship procedure.
Confirm the start of the internship by using the start an internship button.
Once you have pressed the start internship button, a confirmation window will open.
Click on the blue button and insert the administrative data of the formative project.

3) Insert the compulsory information requested among which the name of the representative legal and the name of the trainee's tutor. These subjects will need to be previously inserted between the contacts of the company, otherwise they will have to enter the new subjects using the option 'contacts' from the navigation menu to the right of the page.
When all data is entered, click the blue button at the bottom of the save page and ask for approval. In case some compulsory data have not been entered, the system won't allow you to continue and will highlight the missing fields with a red color.If you exit the procedure at this point, the system won't save the data already entered that will need to be re-entered again.However, you won't need to start a new internship but by clicking on the menu on the left on the entry 'ongoing internship' you will see a table with all the internships for which the procedure was started.The formative project to be completed is marked by a red ball. By clicking on it you can re-enter the data.
If all the data has been entered correctly the page displayed later will prompt you to confirm the sending of the data.
At this point the administrative data concerning the formative project will be sent to the Training and Stage Office and to the trainee through email.

STEP 3

The TRAINEE receives from the information system the email which has sent on the previous step,which warns him that the company has generated the formative project and he has access as second interested in the stage's portal through the site http://studenti.unimc.it and in the section Stage/Internships in progress he views the formative project related to his own training. From here, he indicates the name of the academic tutor who will follow the activity and accept the project by clicking 'Accept formative project' key.

When students accept the training project, they also declare that they meet the mandatory requirements to carry out an internship established by their degree course. After this, the system sends the information about the training program to the academic tutor via email, so that he or she can verify and eventually approve it.

STEP 4

The ACADEMIC TUTOR receives the email of the student and, if he considers the project valid he sends an email to the Stage Office (stage@unimc.it), and a copy for the student where declares that he has approved the formative project. If, in the contrary, the academic tutor doesn’t consider approvable the project, he has to inform the office and the student so that the student can agree with the host institution for anew project according to the teacher's suggestions.

STEP 5

The STAGE OFFICE intervenes and makes active and valid the project within 15 days from the day of the receipt of the acceptance email from the didactic tutor.

STEP 6

From the information system it is generated automatically an activation communication note of the formative project which arrives through email to the trainee, to the host institution and to the didactic tutor. Traineeship activity may start from the fixed date by the institution of the formative project.

The formative project generated with the procedure online will be active and valid without the necessity of autograph signatures and deliver of paper documents to the Stage Office.

To verify the development of the formative project both the host institution and the trainee will be able to access to their own personal area with their credentials, clicking on the right menu underway internships.

A table with all the completed and underway internships will appear. As long as the formative project won't be made active by the Stage Office, it will be marked with a yellow ball.

As soon as the formative project will be approved, the colour of the small ball will become green. The date of beginning of the internship will be able to be seen in the same table.

The internship may start on the date indicated in the project.